Forms and Other Documents for GGB Students
Annual Progress Report 2022-2023
Student fills out the form before meeting with their Guidance/Dissertation Committee for their Annual Research Progress Evaluation Meeting.
Annual Research Progress Evaluation 2022-2023
Once the Guidance/Dissertation Committee meets with students to go over their Annual Progress Report, the Guidance/Dissertation Committee Chair will fill out this form which will go to the program's Graduate Advisor.
Form AA - Courses Program Form
The program's Graduate Student Services Advisor will fill out the form for the student. The form will then be placed in the student's file for the program's Graduate Advisor to view.
Form BB - Courses Plan Form
Students can use this form to plan out their courses each quarter when meeting with their Major Professor or Rotating Professor
Form CC - Other Courses Taken
The program's Graduate Student Services Advisor will fill out the form for the student. The form will then be placed in the student's file for the program's Graduate Advisor to view.
Form DD - Guidance Committee Approval Form
By the end of the first quarter of residence, the student should submit this form to nominate their Guidance Committee.
Form EE - Student Progress Record for Graduate Advisor and Student
Students should use this form to keep track of their progress toward their degree.
GGB Graduate Program Handbook
General Petitions
Scroll to the bottom of this page for information on Graduation Forms, Timetables and Designated Emphasis applications.
For regulations and procedures relating to the following forms, visit Regulations and Procedures for Graduate Academic Affairs Many petitions are now submitted online via R'Grad (click on the R'Grad icon in your R'Web menu). See the list below for details.
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290 Petition - Directed Studies Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Directed Study (not research; research = units of 297 or 299). Deadline: first day of instruction.* *Information about this date may be found at https://registrar.ucr.edu/calendar |
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Add a Major |
Current graduate students can request to add a major with the approval of the new program and their current program. Please visit Graduate Admissions. |
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Change in Degree Objective - PhD to Master's
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Current graduate students may change from PhD to Master's by using this petition. This form is due by Friday of week 3 of the quarter.* *Information about this date may be found at https://registrar.ucr.edu/calendar |
| Change in Degree Objective: Master's to PhD | Students who want to change from Master's to PhD must follow the Graduate Admissions instructions. |
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Current graduate students can request to change to another major with approval from the new program. Students must apply to the new program by the deadline using the instructions from Graduate Admissions. |
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Credit by Exam Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Students who wish to receive credit for a course by formal examination without enrollment in a course. This form is due by the first day of instruction.* $5 fee applies. *Information about this date may be found at https://registrar.ucr.edu/calendar |
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Double Count Use the Transfer Petition/Double Count via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
BS/MS students only - identifying courses from undergraduate work to count at the graduate level. |
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Education Abroad Program Academic Planning Form for Graduate Students |
Advising form for graduate students who wish to pursue Education Abroad Programs. Students must start by consulting with the UCR Study Abroad office. |
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Enrollment Adjustment Form Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Students wanting to make changes to enrollment after week 2 of the quarter.* After week 3*, a $4 fee applies. *Information about this date may be found at https://registrar.ucr.edu/calendar |
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Filing Fee for the Master's Degree Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Master’s students wanting to use Filing Fee status. |
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Filing Fee for the Degree of Doctor of Philosophy Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
PhD students wanting to use Filing Fee status. Deadlines: Fall: September 1st |
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Appeal a grade by submitting form to the Academic Senate |
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Half Time Status and Reduced Fees Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Students who cannot attend more than half time due to a full time job or for medical or personal reasons. Deadlines: Fall: September 1st |
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In Absentia Registration Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Research or study requires extended stay outside California (for the duration of a quarter). Deadlines: Fall: September 1st |
| Incomplete Extension | Extending an incomplete grade beyond one quarter. |
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Increase Unit Limit Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Increase the maximum units for a quarter above the 20 unit limit. |
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Take classes at another University of California campus. This petition is due at least four weeks prior to the beginning of the quarter. |
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Letter of Completion Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Request a letter stating that you have completed all degree requirements. You may request this letter if you have an immediate need to show proof of degree completion prior to the transcript and diploma being available and if your degree audit in R'Web is showing 100% complete. |
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Leave of Absence Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Request 1-3 quarters of leave from studies. |
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Manuscript Completion (Creative Writing Only) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Creative Writing and Writing for the Performing Arts students reporting completion of the manuscript. Deadline: last day of the quarter.* *Information about this date may be found at https://registrar.ucr.edu/calendar |
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NRST Reduction Extension Request Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Request to extend the 9-quarter reduction after advancement to candidacy to 10 quarters. |
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Students who were enrolled in a graduate program for one quarter or more and have withdrawn from the University can apply to re-admit back into that same graduate program. Students must apply by the deadline using the instructions from Graduate Admissions. |
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| Remote Participation (NOT CURRENTLY IN USE) | Request that one member of the oral qualifying exam committee or the thesis/dissertation committee be permitted to participate in the exam remotely |
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S/NC Petition (USE ENROLLMENT ADJUSTMENT) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Take a course for S/NC credit: this petition is only necessary for courses numbered 100 and above. 001-099 (lower-division courses) may be taken for S/NC credit without a petition (if S/NC is a cataloged grading option). |
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Substitute Coursework Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Students wanting to substitute one required course for another or one non-course requirement for another. |
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Transfer Coursework Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Students wanting to transfer coursework from another university or program to their UCR transcript. |
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Waive Course Work Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Waive a degree requirement based on previous academic work. |
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Withdrawal from UCR Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Withdraw from the University. |
PhD Advancement and Graduation Forms
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Nomination for Oral Qualifying Exam Committee Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Nominate the oral qualifying exam committee at least 2 weeks prior to the exam. |
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Report of Oral Qualifying Exam (and Nomination of Dissertation Committee) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Report the results of the oral qualifying exam & nominate a dissertation committee. DEADLINE: This form should be initiated within 48 hours of the completion of the exam. |
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Committee Change (Dissertation or Thesis) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Nominate or make a change to the dissertation or thesis committee. DEADLINE: At least two weeks prior to the Final Defense date or as soon as the change is confirmed by the department. |
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Final Defense PhD Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Report the results of the final defense of the dissertation. DEADLINE: Final business day of the quarter of graduation. |
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Signature Approval Page (Dissertation or Thesis) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
Final committee approval of the written dissertation or thesis. DEADLINE: Final business day of the quarter of graduation. |
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Timetable to Completion (of a Master's Degree) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
For master’s students who have been enrolled one year past the program’s normative time to degree |
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Timetable to PhD Oral Qualifying Exam Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
For PhD students who have been enrolled for four years but have not taken the oral qualifying exam |
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Timetable to Completion (of a PhD Degree) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) |
For PhD students who have been enrolled one year past the program’s normative time to degree |
Archived Forms
These forms are referenced in the previous GGB Student Handbook
Form AA-EPG Evol and Population Track
Form AA-GB Genomics and Bioinfo Track
Form AA-MG Molecular Genetics Track
Form BB - Courses Program Form
Form CC Other Courses Taken
Form FF - Qualifying Exam Committee Nomination Form
Form HH - Progress Report Form
Progress Report Form HH
Qual Committee Nomination Forms FF and GG
Student Progress and Guidance Committee Forms DD and EE
**Fall 2013 Catalog year and prior (Students who came in Fall 2013 and prior years)