Forms and Other Documents for GGB Students
Annual Progress Report Form
Student fills out the form before meeting with their Guidance/Dissertation Committee for their Annual Research Progress Evaluation Meeting.
Annual Research Progress Evaluation Form
Once the student meets with their Guidance or Dissertation Committee, the student will submit this form. The form will then go to the committee chair for it to be filled. Once the committee submits the form, it will go to the program's Graduate Advisor for their signature. Once these steps are complete, the form will go to Graduate Division.
GGB Dissertation Defense Announcement Request Form
Student should submit request at least 2 weeks before Dissertation Defense. Student Services Advisor will email the announcement out to the GGB Faculty and Students.
Form AA - Courses Program Form
The program's Graduate Student Services Advisor will fill out the form for the student. The form will then be placed in the student's file for the program's Graduate Advisor to view.
Form BB - Courses Plan Form
Students can use this form to plan out their courses each quarter when meeting with their Major Professor or Rotating Professor
Form CC - Other Courses Taken
The program's Graduate Student Services Advisor will fill out the form for the student. The form will then be placed in the student's file for the program's Graduate Advisor to view.
Form DD - Guidance Committee Approval Form
By the end of the first quarter of residence, the student should submit this form to nominate their Guidance Committee.
Form EE - Student Progress Record for Graduate Advisor and Student
Students should use this form to keep track of their progress toward their degree.
GGB Graduate Program Handbook
DEADLINES ARE STRICTLY ENFORCED
Effective July 1, 2025
The posted deadline must be met. Unless a specific time is noted, petitions must be received by 11:59pm on the deadline. A petition in R'Grad is only considered "received" once it arrives in the Graduate Dean's queue.
If the deadline is missed, or the student is not eligible for the requested petition at the time it is received, the petition will be denied. If the student becomes eligible, they must submit a new petition and have it received by the deadline.
Petition | Deadline |
| Add a Major |
Quarter the added major will be effective. Please visit Graduate Admissions for more details on this process and a link to the application. |
| Annual Mentoring and Evaluation | September 30th - submitted annually for all graduate students |
| Application for Candidacy for Master's Degree | Friday of week 3 - quarter of Master's graduation |
| Catalog Year Change | First day of instruction - quarter the catalog year change will apply |
| Change of Degree Objective (Master's to PhD) |
Quarter the degree objective change will be effective. Please visit Graduate Admissions for more details on this process and a link to the application. |
| Change of Degree Objective (PhD to Master's) | First day of instruction - quarter the degree objective change will be effective |
| Change of Grading Basis (Use Enrollment Adjustment Form) | Friday of week 8 - quarter the course is taken |
| Change of Major |
Quarter the major change will be effective. Please visit Graduate Admissions for more details on this process and a link to the application. |
| Committee Change (Dissertation or Thesis Committee) | 5 business days prior to final defense Both Master's and PhD students use this form to update their committees |
| Commencement & Grad Division Hooding Ceremony | Graduation Application Deadline (Spring Grads) Final RSVP Deadline (Summer Grads) |
| Credit by Exam | First day of instruction - quarter the exam is taken |
| Designated Emphasis Application | Once the Designated Emphasis is complete (recommended) DE applications can be found on the Regulations and Procedures page |
| Directed Studies (290) | First day of instruction (recommended) - quarter the course is taken |
| Dissertation | 12:00pm (noon) on the filing deadline - quarter of graduation Dissertation filling checklist for PhD students |
| Double Count (Use Transfer Course Work/Double Count petition) | First day of instruction of the first quarter in the graduate program (recommended) Double counting is only for combined program Master's students. |
| Education Abroad Program (EAP) Academic Planning Form for Graduate Students | Advising form for graduate students who wish to pursue Education Abroad Programs. Students must start by consulting with the UCR Study Abroad office. |
| Enrollment Adjustment Form (EAF) |
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| Exceed Unit Limit | First day of instruction - quarter units will be exceeded |
| Filing Fee (Master's or PhD) | First day of instruction - quarter of filing fee |
| Final Defense (Master's or PhD) | 12:00pm (noon) on the filing deadline - quarter of graduation Dissertation/Thesis filing checklist for Master's and PhD students |
| Format Review (Dissertation or Thesis) | Two weeks prior to the filing deadline - quarter of graduation |
| Grade Appeal | No later than 6 weeks after the beginning of the subsequent quarter Grade appeals follow these procedures |
| Graduation Application | Friday of week 3 - quarter of graduation |
| Half-Time Status and Reduced Fees | First day of instruction - quarter of Half-Time Status |
| In Absentia Registration | First day of instruction - quarter of In Absentia |
| Incomplete Extension | Last day of instruction (recommended) - quarter following the assignment of the Incomplete |
Intercampus Exchange | One month prior to the first day of instruction at the host campus Most UC's are on the quarter system, only UC Berkeley and UC Merced are on the semester system. |
| Leave of Absence | First day of instruction - quarter of leave |
| Letter of Completion | Only request if you have an immediate need to show proof of degree completion prior to the transcript and diploma being available and if your degree audit is complete. The Registrar provides several resources for proof of degree completion. Please visit https://registrar.ucr.edu/graduation-guide/diplomas#proof-of-graduation for details. |
| Master’s Degree Add (in PhD field) | First day of instruction Add master's degree curricula in the same field as the PhD to view both degree requirements on the degree audit. To add a master's degree in another field, follow the Add a Major procedure. |
| Manuscript (Creative Writing Only) | 12:00pm (noon) on the filing deadline - quarter of graduation Creative Writing and Writing for the Performing Arts students completing a manuscript will receive submission instructions after advancement to candidacy. |
| Manuscript Completion Form (Creative Writing Only) | 12:00pm (noon) on the filing deadline - quarter of graduation |
| Nomination of Oral Qualifying Exam Committee | 5 business days prior to exam |
| NRST Reduction Extension Request | First day of instruction (recommended) - quarter of reduction |
| Other Request | No Deadline - requests not addressed by current petitions, including: awards, employment, exceptions, late arrival, and repeat course work. |
| Proxy Committee Member | 5 business days prior to exam |
| Readmission |
Quarter of readmission. Please visit Graduate Admissions for more details on this process and a link to the application. |
| Report of Exam Result or Degree Requirement | Tuesday after quarter ends Grades, exam results, and non-course degree requirements are all due Tuesday after the quarter ends. |
| Report of Oral Qualifying Exam | 5 business days after exam (recommended) |
| Signature Approval Page (Dissertation or Thesis) | 12:00pm (noon) on the filing deadline - quarter of graduation |
| Substitute Course Work | First day of instruction (recommended) - quarter of substitution |
| Thesis | 12:00pm (noon) on the filing deadline - quarter of graduation Thesis submission information for Master's students |
| Timetable to Completion | First day of instruction - quarter of hold |
| Timetable to PhD Oral Qualifying Exam | First day of instruction - quarter of hold |
| Transfer Course Work | First day of instruction (recommended) - first quarter of graduate program |
| Waive Course Work | First day of instruction (recommended) - first quarter of graduate program |
| Withdrawal from UCR | Last day of instruction - quarter of withdrawal |
Archived Forms
These forms are referenced in the previous GGB Student Handbook
Form AA-EPG Evol and Population Track
Form AA-GB Genomics and Bioinfo Track
Form AA-MG Molecular Genetics Track
Form BB - Courses Program Form
Form CC Other Courses Taken
Form FF - Qualifying Exam Committee Nomination Form
Form HH - Progress Report Form
Progress Report Form HH
Qual Committee Nomination Forms FF and GG
Student Progress and Guidance Committee Forms DD and EE
**Fall 2013 Catalog year and prior (Students who came in Fall 2013 and prior years)